Unlike Your Drive, a Shared Drive belongs to an entire team instead of one individual.īelow, we’ll highlight the differences between Shared Drives and Your Drive in a bit more detail. Shared Drive is the shared space that lets teams store, search, and access files anywhere and anytime from any device. You can also revoke access from the Drive sharing dialogue whenever required. It would be better to use Visitor Sharing as this way, you remain the file owner, which, in turn, lets you view detailed activity on your files. Any person with the link can view, comment on, or edit the file.īy default, this link is set to Restricted, so only people you’ve shared the file with can access the link. Link Sharing – You can set a link sharing to “Anyone with the link“ and share the link with them.This allows you to share items with non-Google accounts, allowing them to view, comment on, or edit after giving them a secure PIN code. Visitor Sharing – You can invite people as a collaborator to the file with PIN-based sharing.While it’s recommended that external collaborators either create or use a Google account to view your files since it’s the most secure way to collaborate, there are two methods to share files with those who are unwilling or unable to create one. Sharing Google Drive With External Collaborators Without Google Accounts Editor – People with this right can make changes, accept and reject suggestions, and share the file with email addresses.Commentator – People with this right can make comments and suggestions, but they can’t change or share the file with others.Viewer – People with this right can view the file but can’t make any changes or share the file with others.Get shareable links – You grant access to anyone who has the link to view, comment or edit the file.Īdditionally, you can give an individual or group the option to do a specific action.Share with people and groups – You have to grant access to specific individuals you want to collaborate with on the file.Sharing files in Google Drive is possible through two methods: Moreover, you can share your Google Drive files and folders with anyone-provided you give them the permissions and have their email addresses. It’s an overachiever of sorts-one that includes a word processor, a presentation program, a form builder, a drawing program, and spreadsheets. How Does Google Drive Sharing Work?īeing an alternative to Microsoft Office, Google Drive isn’t just cloud storage and syncing service.
In this article, we’ll highlight the main differences between Your Drive and Shared Drive (previously known as Team Drive), along with a step-by-step walk-through of how you can create and share your Google Drive. After all, aren’t both built on the same Google cloud infrastructure? G Suite users often find the subtle difference between Shared Drive and MyDrive confusing.
But while a few Google products may seem to be similar, they have different applications.
These applications have become an integral part of our daily lives. We bet that most will agree it’s either Google or G Suite that includes Gmail, Google Docs, Google Meet, and of course, Google Drive. What is that one application that you use every day?
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